Documents

Documents

Formal Documents:

ASUPS By-laws

ASUPS By Laws Affirmed as Updated and Effective by the ASUPS Senate on February 17, 2005

ASUPS Constitution

The constitution of the Associated Students of the University of Puget Sound

ASUPS Senate Hospitality Guidelines

The senate hospitality guidelines for the Associated Students of the University of Puget Sound

ASUPS Financial Code

Our main document of financial policy.

ASUPS Election Guidelines

The election guidelines for the Associated Students of the University of Puget Sound

Office of Business Services:

Costco Card Policy

Fill out and turn in this form to the ASUPS office in order to use the ASUPS Costco Card

Finance Committee Allocation Guidelines

These general guidelines govern the decisions made by the finance committee

Fundraising Form

Please fill out this form and turn it into the Dean of Students office (WSC 208) prior to any fundraising activity on or off campus

Independent Contractor Check List

When paying an individual for services rendered please have them fill out this form to insure that they are an independent contractor and not an employee of the university.

Independent Contractor Check List Instructions

Please read this before filling out the Independent Contractor Form

W-9 Form

Fill out this form with a disbursement request when a vendor is providing a service and is not part of a corporation. If you are unsure if you need this form please ask the DBS

Budget Access Verification Form

Fill out this form if you would like to have access to view your club's account status (your budget) on Cascade.

Club Constitution Outline

Please submit an updated constitution each year with your re-registration forms. Sections 1-5 are the most important parts. If your club does not have a policy for making amendments to the constitution, does not use committees, and does not use Rober

Club Registration Form

Please read through the ASUPS Club & Organization Governing Guidelines and Policies for complete details on the chartering process. Complete gray shaded areas. After you have completed this form please turn it in to the ASUPS office along with:

Club Space Request Form

Please fill out this form if you have capital (items lasting functionally longer than a year, ex. kayaks, felt banners, reusable decorations, etc.) that you purchased with ASUPS funds and as such needs to be stored in a secure on campus location. S

Deposit Form

Please fill out this form to deposit funds into your ASUPS account. Completing this form online is recommended. If you would like the DBS to review the form before you submit it please bring it to the ASUPS office, otherwise take it directly to Stu

Mock Club 2007-2008 Financial Management Packet

Click here to see a mock financial management packet for 2007-2008. For clubs that do not have budgets this year but who would like to utilize ASUPS as a financial holding tank or if you have lost pages from your packet, this is the document for you.

Faculty-Staff Advisor Agreement Form

Agreement for Faculty or Staff member to serve as a club advisor

I-9 Form

Please fill out this form along with a W-4 if you are working for ASUPS and have not filled out these forms with the university within the last 2 years.

W-4 Form

Please fill out this form along with an I-9 if you are being hired by ASUPS and have not filled them out within the last 2 years

Disbursement Request Form

This form needs to be filled out (ideally on the computer) and submitted with an ORIGINAL reciept/invoice/contract/memo to the ASUPS office. Payment usually takes 7-10 business days.

ASUPS Leadership Contract

Please fill out this form if you would like to work for ASUPS. Under "Stipend Amount" write the total amount you will recieve over the year (if you get paid $50 a month and plan to work for 8 months this number should be $50 x 8 months = $400)

Finance Request Form

Proposals are due to the ASUPS office each Sunday by 4:00pm. A representative from that group must then attend the finance committee meeting where they will be asked questions regarding their proposal. An allocation amount will be determined.

Budget Packet:

Budget Request Packet 2009 2010

Budget Request Packet 2009 2010. This packet must be filled out and turned into the ASUPS office no later than 5pm on April 3rd. No late requests will be accepted!

Budget Request Form 2009 2010

This is the 2009 - 2010 Budget Excel Form. This must be filled out and submitted with the Budget Packet to the ASUPS office no later than 12pm, Monday, April 6th. No late requests will be accepted.

Club Formation:

Budget Access Verification Form

Fill out this form if you would like to have access to view your club's account status (your budget) on Cascade.

Club Constitution Outline

Please submit an updated constitution each year with your re-registration forms. Sections 1-5 are the most important parts. If your club does not have a policy for making amendments to the constitution, does not use committees, and does not use Rober

Club Registration Form

Please read through the ASUPS Club & Organization Governing Guidelines and Policies for complete details on the chartering process. Complete gray shaded areas. After you have completed this form please turn it in to the ASUPS office along with:

Club Space Request Form

Please fill out this form if you have capital (items lasting functionally longer than a year, ex. kayaks, felt banners, reusable decorations, etc.) that you purchased with ASUPS funds and as such needs to be stored in a secure on campus location. S

Faculty-Staff Advisor Agreement Form

Agreement for Faculty or Staff member to serve as a club advisor

Start A Club

This document contains directions and the forms necessary for creating a new club.

Finance:

Deposit Form

Please fill out this form to deposit funds into your ASUPS account. Completing this form online is recommended. If you would like the DBS to review the form before you submit it please bring it to the ASUPS office, otherwise take it directly to Stu

Mock Club 2007-2008 Financial Management Packet

Click here to see a mock financial management packet for 2007-2008. For clubs that do not have budgets this year but who would like to utilize ASUPS as a financial holding tank or if you have lost pages from your packet, this is the document for you.

Disbursement Request Form

This form needs to be filled out (ideally on the computer) and submitted with an ORIGINAL reciept/invoice/contract/memo to the ASUPS office. Payment usually takes 7-10 business days.

Finance Request Form

Proposals are due to the ASUPS office each Sunday by 4:00pm. A representative from that group must then attend the finance committee meeting where they will be asked questions regarding their proposal. An allocation amount will be determined.

Payroll:

I-9 Form

Please fill out this form along with a W-4 if you are working for ASUPS and have not filled out these forms with the university within the last 2 years.

W-4 Form

Please fill out this form along with an I-9 if you are being hired by ASUPS and have not filled them out within the last 2 years

ASUPS Leadership Contract

Please fill out this form if you would like to work for ASUPS. Under "Stipend Amount" write the total amount you will recieve over the year (if you get paid $50 a month and plan to work for 8 months this number should be $50 x 8 months = $400)

Position Applications:

Director of Business Services Application

Application for Director of Business Services position 2009-2010

Director of Public Relations Application

Application for Director of Public Relations position 2009-2010

Director of Technology Services Application

Application for Director of Technology Services position 2009-2010

Media Head

Media Head Application 2009-2010

Programmer Application

Programmer application 2009-2010

Van Rental:

ASUPS Van Rental Agreement Form

Student use includes any individual student or group of students for recreational or academic purposes, living groups such as residence halls, Greek chapters, or on-campus houses, or for any organization recognized or registered by ASUPS, or any ASUP

Club Constitutions:

Writers Guild Constitution and By-Laws

The constitution and by laws for the Writer's Guild

Clubs:

ASUPS and SDC Screen Printing Form

Fill out this form if you'd like to use the ASUPS screen printer to make t-shirts for your club.

Office of Public Relations:

PR Basics

All of the necessary information for clubs and departments to understand submission deadlines and pricing through your ASUPS PR Office.